It doesn’t matter how sharp your project team is. If they’re trapped in inefficient systems, their potential is capped. And inefficiency rarely looks dramatic — it looks like three people spending ten hours combing through disconnected spreadsheets. Or a project manager pulling together a weekly status report by hand because the project lives on three different platforms. Or project owners emailing back and forth to track down stakeholders who weren’t included in the right communication chains at the right time. It adds up fast.
Inefficiency costs time — and time is the one resource no project team can afford to waste. But it also costs something deeper: good decisions, employee satisfaction, opportunities, and ultimately, project success and the ability to scale. It shows up in silent delays and mounting frustration from teams who know there has to be a better way.
With Smartsheet, there is. And at 10xViz, we make trailblazing that better way easy, so you can maximize the potential of this powerful and flexible work management platform, break through inefficiencies, and take back your time.
The cost of inefficiency
Inefficiency isn’t always easy to see, but its effects compound quickly. Templates never quite match the project scope, so teams adapt on the fly, making changes that introduce inconsistencies. Task lists, timelines, and KPIs are updated by hand — sometimes in a rush that welcomes mistakes. Ownership gets lost during transitions. Work stalls because no one’s clear on next steps. Two team members unknowingly work on the same task because systems don’t surface assignments clearly. And leaders don’t know where blockers are until the damage is already done.
None of this is due to a lack of effort. It’s due to systems that weren’t built to keep up with reality — systems prone to inefficiency. And the cost of that inefficiency can be higher than some organizations realize.
- Lost time (and talent): High performers hate inefficiency. When your best people are stuck chasing down information, updating templates, or hand-building reports, they’re not innovating. Over time, this friction leads to disengagement, burnout, and turnover.
- Fragmented data: Manual workflows create silos. Different versions of the truth emerge across spreadsheets, email chains, and project trackers. This makes performance hard to measure, slows down decisions, and causes duplicate or misaligned efforts.
- Delayed decisions: Without real-time visibility into project health, teams operate on lagging indicators. This reactive mode keeps leaders behind the curve, where every decision feels urgent and few feel strategic.
- Process debt: Short-term fixes — like patching a workflow or duplicating a sheet — create long-term bloat. Eventually, the system becomes so complex that it’s incredibly fragile. That kind of intricacy kills agility and makes it nearly impossible to scale when opportunities emerge.
These are systemic risks that become baked into projects and seriously threaten productivity. But they can be solved — not by more work but by better alignment of your data, especially if your data is architected correctly and lives in a platform like Smartsheet.
Eliminate inefficiency at the source
At 10xViz, our team helps organizations use Smartsheet to its full potential. We do this by evaluating each client’s current operational needs and future project goals, identifying key process gaps and inefficiencies holding them back, and engineering specific, custom Smartsheet solutions to shed the deadweight of repetitive tasks and free teams to focus on meaningful contributions.
With us managing the solution architecture, organizations can:
- Trade guesswork for real discovery. Before we build anything, we talk to your people. We interview stakeholders, trace current workflows, map out friction points, and clarify core paths of operational value creation. That insight becomes the blueprint for your ideal Smartsheet solution — one that supports how you actually work.
- Get solutions that resolve strain. Most off-the-shelf setups look fine until you try to scale or pivot. We build solutions for visibility and efficiency without the complexity: templates that flex without breaking; automations that reduce touchpoints; dashboards that surface real-time, role-specific insights; and reporting systems that update automatically and adapt to change. When a process changes, your system won’t implode. It adapts because it was designed with flexibility from day one.
- Enjoy immediate wins AND long-term flexibility. We prioritize fast outcomes without sacrificing quality. That means launching with high-value automations, finalized templates, and clean dashboards that deliver ROI in weeks — not months. Our phased rollout model means you get quick wins to build internal momentum, while we continue optimizing for scale behind the scenes.
- Empower teams with the right capabilities. No one likes a black-box system they don’t understand. We build with — not just for — your team. Through one-on-one coaching, workshops, and ongoing support, we turn project managers, analysts, and operations leaders into Smartsheet pros. We don’t just deliver systems. We create Smartsheet champions inside your org who know how to adapt, evolve, and innovate.
- Make continuous improvement posssible. Your Smartsheet environment shouldn’t be static. We provide long-term partnership, ongoing refinement, and proactive improvement as your needs shift. New team? New use case? New compliance requirement? We’ve got you.
No bloated scope. No endless manual data entry. Just results that evolve with you.
Efficiency takes work — we make it easy
The most effective teams aren’t always the biggest or the most resourced — they’re the ones who can move quickly, communicate clearly, and trust their systems. That’s what Smartsheet can do when it’s running at full potential. And that’s what 10xViz makes happen.
When we eliminate inefficiency, we don’t just give you time back. We give you clarity, control, and the confidence to scale.
Let’s talk about what’s slowing you down — and what it would look like to get that time back for good.
