In project management, time is often your most valuable resource. The ability to foresee challenges, streamline tasks, and learn from past projects can make the difference between success and failure. Smartsheet offers a powerful platform to achieve this, and with the right expertise, you can harness its full potential to achieve time travel — well, sort of. Here are six ways 10xViz helps project managers use Smartsheet to navigate the complexities of time management.
1. See future pitfalls
Predicting potential roadblocks is a superpower every project manager wishes for. Smartsheet’s robust planning tools provide just that.
- Holistic view: Smartsheet integrates planning, scheduling, and tracking, offering a comprehensive overview of your project’s progress.
- Real-time tracking: You can also monitor project status and productivity in real time to spot any deviations from the plan as soon as they arise.
- Central repository: Smartsheet becomes a central hub for all project documents, including charters, baseline plans, and requirement lists, minimizing miscommunications.
Having a bird’s-eye view of the entire project means potential pitfalls can be identified and addressed before they become problematic.
2. Warp through timelines
Automation in Smartsheet is like having a personal assistant that never sleeps, helping you streamline tasks and save time on future projects.- Automated workflows: Create workflows that guide tasks through predefined processes, ensuring they progress smoothly through the project lifecycle.
- Automatic notifications: Keep team members in the loop with real-time updates and changes.
- Data collection and analysis: Automate these tasks to gather the insights you need — as soon as you need them — for data-driven decisions.
This kind of automation reduces delays and ensures your projects keep moving forward efficiently — without costing you or your team a second.
3. Learn from the past
Optimizing dashboards and reports in Smartsheet transforms historical project data into actionable insights for future projects. By visualizing key metrics such as timelines, resource utilization, and budget variance, project managers can identify recurring patterns and trends. These tools empower managers to benchmark performance against targets or industry standards, setting realistic goals and identifying areas for improvement.
4. Get time back
Customizing Smartsheet templates can significantly accelerate the initiation of future projects. Standardizing project processes and workflows streamlines planning and minimizes the risk of errors. Predefined structures also mean teams don’t have to start from scratch for every new project; instead, they can customize existing templates and hit the ground running toward project goals without getting bogged down in setup tasks.
5. Sync teams across space-time
Effective real-time, remote collaboration can significantly boost team productivity and coordination.
- Real-time updates: Keep everyone informed about project progress, share feedback, and address issues promptly.
- Co-authoring and editing: Collaborate on documents in real time, eliminating the need for lengthy email chains.
- Anywhere access: Enable team members to access project documents and resources from any internet-enabled device.
This level of connectivity ensures that all team members are on the same page, no matter where they are across time zones.
6. Build a project time capsule
Archiving valuable project insights, lessons learned, and templates can significantly benefit future projects. By documenting successful strategies, best practices, and pitfalls to avoid, you can empower future project teams (and yourself) to make smarter decisions, mitigate risks, and replicate successful outcomes. A repository of preexisting resources reduces redundancy, so teams don’t have to reinvent the wheel. Analyzing past projects also helps identify patterns and success factors, informing decision-making for future initiatives and optimizing project strategies.
Master time management in Smartsheet with 10xViz
With the right tools and support, project managers can navigate the complexities of time in project management like never before. Smartsheet offers the right time machine. At 10xViz, we help you pilot it, break through traditional limitations, and achieve more than you might have thought possible. Embrace the power of time travel in project management and unlock the full potential of Smartsheet for your team.
Partner with 10xViz to revolutionize your project management with Smartsheet and take your operations to the next level..
