No matter the industry, project management tends to run into familiar obstacles. Deadlines get pushed, resources dry up, and communication breakdowns lead to misalignment across teams. In an environment where expectations are always high, and deliverables are on the line, project management blockers can be detrimental to your success.
Smartsheet is designed to help you overcome these challenges by offering a scalable, adaptable, and collaborative platform. But knowing how to leverage the full power of Smartsheet doesn’t happen overnight — at least, not without the right support. This is where the expertise of a Smartsheet partner like 10xViz comes into play, enabling you to transform roadblocks into opportunities for better project execution and outcomes.Let’s break down the most common PM blockers, and how Smartsheet’s capabilities — paired with expert guidance from 10xViz — can help you overcome them.
Blocker 1: Lack of clear communication
One of the biggest blockers in project management is communication silos. Teams struggle when they don’t have access to the same information at the same time. Miscommunications lead to misaligned priorities, duplicated efforts, and delayed decision-making.
Smartsheet’s real-time collaboration tools bring all stakeholders onto the same platform, ensuring that everyone is working with the same data in one centralized location. Its user-friendly dashboards offer visibility across projects, eliminating guesswork and ensuring everyone is on the same page.
At 10xViz, we work with you to create custom Smartsheet solutions that prioritize visibility and collaboration. We help set up team-specific dashboards, alerts, and reporting tools that ensure communication is fluid, organized, and actionable. By breaking down these barriers, you can focus on driving projects forward without constant information gaps.
Blocker 2: Inconsistent workflow processes
Inconsistent workflows often cause project delays, especially when approvals, task management, or hand-offs vary from project to project. This can create unnecessary friction in your project’s lifecycle.
Smartsheet allows you to automate workflows, approvals, and updates — ensuring consistency across all projects. Whether it’s recurring tasks, complex approval chains, or multi-team collaboration, Smartsheet’s automation eliminates the need for manual intervention, reducing friction and accelerating progress.
10xViz helps you map out and automate your unique workflow requirements in Smartsheet. Whether you need conditional triggers, automated reporting, or multi-tiered approvals, we ensure your workflows are both consistent and scalable, so you can focus more on strategy and less on process.
Blocker 3: Data overload without insights
Managing project data effectively is a challenge. Many project managers are overwhelmed by the amount of data they need to process. At the same time, they lack actionable insights to drive meaningful decisions.Smartsheet’s advanced reporting and analytics tools allow you to collect, visualize, and share project data in ways that drive actionable insights. Custom dashboards give project managers a high-level view of project health while providing granular details when needed.
At 10xViz, we partner with you to design data-driven dashboards tailored to your organization’s needs. Our experts work with your team to establish meaningful KPIs and ensure Smartsheet’s reporting features are optimized for decision-making. By translating raw data into clear insights, you’ll unlock the power of data-backed project management.
Blocker 4: Poor resource allocation
Mismanaging resources is another common project management issue. Without proper visibility into who’s working on what — and where time and money are being spent — projects often run over budget, leading to costly delays.With Smartsheet’s resource management features, project managers can track allocation in real time and automate tasks like timesheet approvals, workload balancing, and resource distribution. This ensures that time, people, and money are being used effectively.
The 10xViz team understands that no two organizations are alike. We’ll help you build Smartsheet workflows that align with your team’s unique capacity and goals. Our tailored resource management systems ensure that tasks are properly delegated, timelines stay intact, and resource bottlenecks are a thing of the past.
Blocker 5: Resistance to change
Digital transformation often meets with resistance from teams who are accustomed to traditional tools and processes. This can slow down Smartsheet adoption and hurt the overall success of your projects.Smartsheet is intuitive and easy to adopt across departments, but ensuring full utilization requires more than just great software. It requires commitment from leadership and team-wide buy-in.
To keep implementations easy, we build solutions that reduce any learning curves and enable teams to experience the benefits of Smartsheet right away — time savings, digestible insights, smooth communication, cleaner workflows, and beyond — without a ton of upskilling and coursework. We provide tailored onboarding and deliver continuous support to make sure you’re getting the most out of your investment. This mitigates resistance, enabling your team to embrace Smartsheet as part of their daily operations.
And for team leaders who really want to ramp up their Smartsheet expertise, we also offer ongoing training and support to help you champion Smartsheet as an integral tool within your organization.
Power up your projects with Smartsheet — and 10xViz
Project management blockers are inevitable, but they don’t have to be insurmountable. With Smartsheet’s powerful platform and 10xViz’s expert support, you can overcome these obstacles and lead your projects to success. Whether it’s improving communication, optimizing resources, or streamlining workflows, Smartsheet has the potential to transform the way you manage projects. And with 10xViz, you gain a dedicated partner committed to ensuring that this transformation is smooth and effective — giving you time back for what really matters: managing your project.
Let’s start the conversation. Schedule a consultation with 10xViz today and discover how we can help you unlock the full potential of Smartsheet in your project management strategy.
